Relocating your company is always a significant investment in time and money. You should never underestimate the resources and the time an office removal process can take. That's why planning the move is a vital part on which you should focus. Luckily we could help you - just follow these rules to help your move go as smoothly as possible.
Prepare for the Move:
- Be sure you checked your new place. If it’s bigger than your old one – plan how to make good use of the extra space. If it’s smaller – you must be aware of how much you need to downsize and what to remove. Think about what is the best day to move.
- Start searching for an office removals company about 3 months before the actual company relocation. If your employees are more than 25-30 – start choosing 4 to 6 months in advance. Earlier is better when we are talking about the business move.
- Know your elevator vendor/technician. It may sound ridiculous, but when the elevator stuck at 22h during the move and you don’t have a 24-hour service number – you are going to have a bad time.
- Check if your new building has any restrictions. There is nothing worse than starting your office move at 9:00 in the morning, but the property manager doesn’t allow moves in or out during business hours.
- Allow time and access for your movers to conduct a good inventory of your office items. Every moving company needs to know exactly what it is they will be moving in order to provide a good and reliable quote and time estimate. If you fail at this step – there is a risk they will be some cost overruns and even serious time delays.
- When you chose the moving vendor – it’s a good option to take them to the new office. Checking all access points, dock entrances and any other details may have a huge impact on the movers’ efficiency during the office relocation.
- Check your insurance options. Discuss standard liability, selected item and full valuation insurance with your move representative to find the best solution for your company.
- All reliable companies that offer office removals in London and anywhere else also provide full insurance. If the one you chose doesn’t provide it – maybe you should think of hiring another vendor.
The Moving Process:
- 2-3 weeks before the move – Your mover could engage your employees in “move training”. This will let them know what they have to do and what to expect before, during and after the move process. The better informed your employees are, the easier the relocation will go.
- Once in a week: Your mover or an employee responsible for the moving should visit the office to check on the packing process. Have in mind – packing everything, especially for a bigger company – takes a lot longer than you expect, so start packing as early as possible. Sometimes it’s better to work out of a box than trying to finish packing.
- Two days before the move: The supervisor and crew leaders will walk the pathways of the offices. It is important for the crew to know all the details of the space to prevent surprises.
Challenges & Oversights:
- Be realistic when appointing an employee as your company's move manager. It's hard to understand everything that needs to happen during a move for that employee who is juggling their day-to-day functions with coordinating an office move.
- Never underestimate the time your movers need. More spent time on planning and scheduling properly - more efficient relocation process.
- If you wait until the last minute to coordinate an office move, your move vendor will have less time to prepare a detailed move plan. Logistics suffer, the move takes longer and the costs are bigger if your removals staff can't follow a specific plan.
Why Hire an Expert?
- If an employee gets hurt performing any move operation (lifting boxes, carrying chairs), they may have a claim against you, your insurance or workman’s compensation. Hiring professional office movers is an easy way to protect yourself.
- If you are not a professional mover it’s very easy to underestimate how much time it takes for you to relocate your business using your employees and a rent-a-truck. If your move doesn’t run as smooth as you expected and your company is blocked for work the whole Monday – the lost productivity could cost you a lot more than the saved costs of hiring a removal company.
- If you use your employers for the whole company relocation will surely create some pressure on them. On the other hand, hiring professional movers and actively engaging your staff could be fun.